retell of Personnel Files by Truck Drivers - Fmcsa Regulations

retell of Personnel Files by Truck Drivers - Fmcsa Regulations

Regulations - retell of Personnel Files by Truck Drivers - Fmcsa Regulations

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Determining either a truck driver has the right to narrate his/her personnel file depends on the circumstances.  Under Fmcsa regulations, a driver has the right to narrate investigation information provided to a prospective owner by a old owner under 49 Cfr 391.23.  Also, some states have enacted laws that supply employees with the right to narrate their personnel files while other states have not.

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Regulations

49 Cfr 391.23 provides a driver the right to narrate and challenge documents provided by a old owner to a prospective owner during the prospective employer's investigation into the driver's prior employment during the application process.  For drivers who have had Dot regulated employment for the preceding three years, a prospective owner must advise the driver that the driver has the following rights:

(i) The right to narrate information received by old employers;

(ii) The right to have errors in the information corrected by the old owner and for that old owner to re-send the corrected information to the prospective employer;

(iii) The right to have a rebuttal statement attached to the alleged erroneous information, if the old owner and the driver cannot agree on the accuracy of the information.  (49 Cfr 391.23(i)(1)).

A driver must submit a written ask to the prospective owner requesting the driver be permitted to narrate the investigative file provided by the old employer.  This written ask may be submitted at the time of application or within thirty (30) days after hire or declaration of denial of employment by the prospective employer.  (49 Cfr 391.23(i)(2)).  When a written ask is submitted, the prospective owner must supply the requested information within five (5) days of receiving the written ask from the driver.  However, if the requested information was not yet received by the prospective owner at the time of the written request, the prospective owner must supply the information within five (5) days of its receipt of the requested information from the old employer.

If a driver believes that any of the investigative information provided is incorrect, he/she may 1) submit a ask to the old owner that the old owner strict the information and/or 2) submit a rebuttal to be maintained as part of the protection carrying out information (following the procedures laid out in Sec.386.12.).  In determining either or not an laborer has a right to view his/her personnel file, one must also look to state law.  several states have enacted statutes providing employees with the right to narrate their personnel file.  For instance, Pennsylvania has enacted the Personnel Files Act (43 P.S. §1321, et. Seq.).  Pennsylvania's Personnel Files Act provides both incommunicable and public employees the right to study their personnel files.

The Personnel Files Act does supply some limitations to an employee's narrate of the records.  An owner may require an laborer submit a written ask for inspection in order to aid the owner in determining what documents are relevant to the employee's ask for inspection. Also, the owner does not need to permit the laborer to copy the file and a representative of the owner may be present during the inspection.  Although, an laborer will not be permitted to make copies of the file documents, he/she may take notes.

Under the Act, "employee" does not refer to finished employees.  However, case law does suggest that if a finished laborer requested to see his/her personnel file contemporaneously with the termination or within a inexpensive time after being finished they may be entitled to see the file. Therefore, even though an laborer may have the right to inspect a personnel file the same does not necessarily hold true for a finished employee.  However, a finished driver may have entrance to the investigative information provided to a prospective owner pursuant to 49 Cfr 391.23 by a old employer.

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